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Conferences – Ten Useful Tips for Successful Recording

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Conferences – Ten Useful Tips for Successful Recording


Generally, to record the audio of a conference, conference venue’s in-house recording system is taken into action. Mostly, while utilizing that pre-installed conference venue’s system, you’ll encounter glitches and also not receive satisfactory sound quality. Despite the fact that a recording system is pre-incorporated in the conference hall, you can enhance the sound clarity by merely practising the following 10 useful tips:-

  • Ensure to take the assistance of professionals while recording the conferences and seminars. In the presence of a professional, you can easily know whether everything is going perfectly or not.
  • Always utilize, fit for the purpose recording equipments. If possible, try to record the seminar or conference with the digital recorders because they reduce cost, minimise the audible numbers, cut the transcription time and deliver excellent audio.
  • Pick-up uncompressed digital setting- Never compromise on the sound quality merely to save some bucks. Channelize the highest uncompressed quality levels offered by the recorders.
  • Take the suitable digital audio level and file type into contemplation. Use those digital files which you think are compatible with the transcription software such as MP3, WMA, DSS and WAV.
  • Before the seminar, do check the recording equipments meticulously. If you’re utilizing the in-house recording equipments then it’s not an issue because their operators usually do that.
  • For better and clear sound, provide individual microphones to all the prominent figures (panel members and speakers) in the conference.
  • Reduce the noise level while recording the sound.
  • In case, you’re an outsider and wish to record the conference, do get in contact with the organisers and ask for a conference transcript.
  • Prohibit the usage of micro-cassettes and mini tapes.
  • Don’t forget to turn-off the time stamp bleep.

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Digital Recording for Transcription of Focus Groups – Top Ten Tips

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Digital Recording for Transcription of Focus Groups – Top Ten Tips


While targeting a focus group for recording, you must contemplate the following ten tips:-

  • Before you begin with the recording, approach the participants of the targeted group and ask them whether they’ll mind getting recorded for later transcription or not. It’s better to ask before because you ought to abandon the recording if they’ll object later.
  • Do introduce yourself and give them the background information why you need to record them before you actually switch on the record button.
  • Tell each person to introduce himself/herself, if you want the speaker to get identified while transcribing.
  • Before you begin with the recording, lay down the ground rules to the participants to avoid all sorts of troubles.
  • For clear recording, you ought to plug in the external mikes because the internal microphones don’t catch the surrounding sounds. Use a series of microphones if you’re recording with more than four people.
  • For recording, try to look out for a quite ambience because background noises drastically reduce the sound quality.
  • Use only that recorder which is compatible with your computer.
  • Use a file format that can be compressed. It’ll assist you to transfer the recorded files over the internet to the transcriptionist.
  • Rigorously test and check your recording devices whether they are working perfectly or not.
  • Do not record till the time participants are eating or don’t serve the food when the participants are getting recorded.

more on focus group transcription

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Transcription of Focus Groups – Make Sure Your Recording is Up To Scratch


Reckon the following tips before you actually start conducting a focus group:-

  • While conducting a focus group, if you need to produce a transcript for the analysis then right from the start, you ought to take the transcription aspects into regard.
  • Moderating an information-rich and productive session is a really frustrating task. Actually, you merely have to trace whether the transcription has came back from the transcriptionist or not. Furthermore, you also have find out, is your recording unusable?
  • Focus group transcription is unquestionably a tricky business, a professional transcriptionist takes around 4 hours to transcribe a personal interview.
  • Now, if we take a focus group into contemplation, the transcription process will take more than 4 hours to get completed. Its happens because the transcriptionist comes across distinct accent & voices and he also have to judge which person is speaking at a particular point of time.
  • In the transcription process, the more irritating part comes when the transcriptionist have to listen the voices coming from the mouths full of food and eatables. During this phase, the transcription turns a bit trouble-some as you’ve to make out who’s talking with mouth full.
  • While recording, if good recording systems were used, the transcription process becomes a bit easier because the transcriptionist will get to hear clear and recognizable voices. While recording, the recording people ensure that the meeting must be conducted in a quite self-contained room (without any sort of distraction).
  • In case it’s requisite to know who is talking or speaking then it not that difficult to figure out because usually, you’ve around eight people altogether or 6 people of similar sex speaking.

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Recording for Transcription – Digital versus Analogue


Until and unless you don’t know, what Digital and Analogue transcription services are? It’s pointless to directly jump on their elementary differences.

Digital transcription is primarily done on the advanced equipments with the sheer assistance of latest software whereas an analogue service is a conventional method of recording. In the analogue process, traditional and old equipments are employed while recording. Now, when you know what they are, the basic difference between them is quite understood. This not just applies to voice recordings (for transcription) but to all sorts of recordings.

In the analogue machine (tape cassette record) the sound gets recorded when the wave forms. On the other hand, the latest digital machines take the signal samples and record the sound by storing them as bits. In digital recording, these bits get stored in the similar manner in which data gets stored in the computer. In comparison to analogue system, the digital systems have got higher-signal-to-noise ratio. Here, the term noise refers to any sort of disturbing sound but in analogue it refers to “tape hiss”. So it’s crystal clear that the quality of digital recording is far-far better than the analogue recording.

In case you make a master copy of the analogue recordings, the sound quality automatically deteriorates because originally, the sound quality is poor. But in digital recordings you won’t end up facing such troubles, doesn’t matter how many copies you create, the sound quality will remain the same.
So people, now its upto you which recording technique to prefer? Do decide reckoning your requisite requirements.

Things we keep in mind before recording an interview for transcription. Check for microphones, headphones, cables, batteries, tapes etc.

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Recording interviews for transcription


Indeed, the uncertainty level is very high in an interview. You never know what an interviewer will ask you. Most of the time it happens that an interviewer don’t ask anything regarding the job but ask personal questions. So an interview is always unpredictable. But still, there’re several things that you can reckon before and during an interview. These things are imperative for both: an interviewer as well as interviewee.

Before going for an interview, you must prepare a checklist in which you must include List of questions, Recording equipment, Microphones, Microphone cables Headphones, Spare Batteries Labeled tapes or Mini Discs and Marking pen or pencil. These articles will thoroughly prepare your for an interview.

The moment you walk in for an interview, there’re certain things that you ought to keep in the mind before and during the interview.

  •  Switch off your mobile phone before you get inside for an interview
  • Place the microphones at a vantage position
  • Proper sitting arrangements
  • While interviewing, ensure that the conversation is being recorded
  • Simply being your talk with introduction
  • Don’t interrupt when the other person is speaking
  • Always ask sensible and thoughtful  questions 
  • Be attentive while listening and portray yourself as a very attentive candidate who likes to listen to the person.

These are the certain tips that you must contemplate while giving an interview. Remember; store your recorded tapes in a cool place after labelling the same. So, will you follow the above mentioned instructions before walking in for an interview?

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