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Online Transcription – The Future of Transcription Services

Transcription services have existed for as long as audio recording has been around and the process continually undergoes numerous changes. Online transcription has revolutionized the entire transcription process by eliminating the physicality of the process. The client simply sends the source material though a provided secure channel to the transcriptionist. The transcriptionist then works on the provided source material and sends the product back to the client through secure online channels.

One of the main ways in which online transcription has revolutionized the transcription process is by breaking down geographical boundaries. Professionals can access transcription services from anywhere. In the past, transcription ate into the productivity time of most professionals. However, with the advent of outsourced transcription services the load was taken off professionals but they still spent time physically dropping off and picking up the materials from transcriptionists. This was done through mail service which was not the most secure option and the materials were subjected to corruption or manhandling. The entire process also delayed the turnaround. Online transcription came along and broke all these barriers, creating a faster and efficient transcription method.

Digital audio formats transcription providers accept

Clients need to provide digital audio recordings in one of the formats accepted by transcription providers. The digital audio formats commonly accepted by online transcription providers include FLV, MP3, WMV, AVI, AAC, WMV, WAV, MPG, OGG and MOV. Evidently, some of the formats accepted are video file formats, meaning that transcriptionists can use the accompanying audio for transcription purposes.

File security

Professionals who chose to send their files to transcriptionists often opted for direct shipping or drop offs. This is because these methods were the most secure options, limiting the number of people who had access to the data.

One of the main concerns for professionals who outsource transcription services is the security of their data. During the shipping process, multiple people handle a package which may lead to damage or misplacement. Online transcription offers reinforced security to client’s data by proving secure file transfer channels. Apart from the client and the transcriptionist, no one else gains access to the data.

128 or 256-bit SSL encryption is used to send files to online transcriptionists and they are then stored by the transcribers on encrypted drives. Since a master is not transferred, clients don’t have to worry about corruption or data loss. The client also does not have to make multiple copies of files to send out to transcribers instead of the master copy.

Professionals who find online transcription beneficial

Most professionals have moved from using physical delivery transcription methods to using online transcription. The legal, medical and academic fields greatly utilize online transcription during the course of their profession. Small businesses, podcasters, church ministers and students will also find online transcription services beneficial.